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If you have a larger balance than anticipated and are expecting aid, first, check to see if you have completed all of the required financial aid documents. Log into your Financial Aid portal here to confirm.

Refunds: The Calendar of Student Account Events provides specific, upcoming semester activity dates.

NOTE: If required financial aid or third party documents are not received before tuition due dates, students are responsible for the required payments and applicable fees. 

Fall 2023

  • July 21: Official account statements available and payment plans open
  • August 11: Tuition due. Students who have not paid tuition or are not on a approved payment plan will be assessed a late fee of $200
  • August 28: Classes begin
  • September 1: Last day to change meal plan and add courses without faculty permission
  • Sept 8: Drop period closes for full semester courses

Winter 2024

  • November 22: Official account statements available and payment plans open
  • January 3: Tuition due. Students who have not paid tuition or are not on an approved payment plan will be assessed a late fee of $200
  • January 8: Classes begin
  • January 12: Last day to change meal plan and add courses without faculty permission
  • January 19: Drop period closes for full semester courses

Summer 2024

  • April 2:
    • Official account statements are available 
    • Pay plans open
  • April 26: Tuition due. Students who have not paid tuition or are not on an approved payment plan will be assessed a late fee of $200
  • May 13: Classes begin
  • May 17 Last day to add courses without faculty permission
  • May 24: The drop period closes for full semester courses

When students drop or withdraw from classes, only certain credit for the total tuition commitment can be granted based on the below credit adjustment schedule. A credit adjustment is not necessarily a refund. If the credit is greater than the amount due, the difference is refunded to the student. If the credit is less than the amount due, the difference must be paid by the student. 

The last day for full term 100% credit adjustment/refund schedule

Course
Duration
100% Tuition Refund *
(course must be dropped by close of business on this day)
4 weeks or less 1st day of the course 
5 - 7 weeks 7th day of the course
8 or more weeks 14th day of the course
*no refund for course withdrawals after the day specified
Note: Day count begins on first day of course, not first class meeting; see MyPortal for course dates

Students whose tuition was paid all or in part from financial aid funds will have all or a portion of the refund restored to the aid program; therefore, students may not be eligible for a cash refund. A student’s account that has a credit balance from financial aid/loans is automatically refunded.

Our payment policies and schedules are posted in the Academic Planning Guides and Catalogs, so you may make informed decisions about your education,  payment plans and your options. Any charges unpaid by the statement due date will result in a hold on your account, a hold on your transcript requests and will prevent registration activity. Late fees in the amount of $200 will be assessed on the past due balance. 

Refunds through BankMobile Disbursements, a technology solution, powered by BMTX, Inc.

Madonna University delivers your refund with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. All refunds are processed through BankMobile Disbursements. To view our third-party servicer contract for refund management, click here

New main campus students who have their Social Security number and photograph on file will receive a Madonna One card ID within three weeks following enrollment for their first semester. New satellite students, will be mailed an ID card.

We accept debit, cash or check at the Student Accounts service window. Credit cards are accepted online only. A 2.85% service fee and a .50¢ per transaction charge apply to all credit card and debit card payments made online. We accept  American Express, Discover, Visa, and Mastercard.

To avoid late payment fees, please pay your tuition by the due date. A reminder that payment is due will be sent to your Madonna email account. We do not mail invoices. Your payment amounts can be found on MY Portal. If you are eligible for financial aid, but have not accepted your award  prior to the billing due date, you are required to pay the minimum advance payment by the due date.

Payment may be made through the direct crediting of a financial aid award to the student’s account, provided that the award is sufficient to cover the required advance minimum payment. This plan excludes university work-study awards. Students with an insufficient amount of financial aid to cover the minimum advance payment are required to pay the difference by the invoice due date. Students who have not received their official award notice prior to the billing close date are also required to pay the minimum advance payment when due.