What is FWS?
FWS (federal work-study) funds are allocated by the federal government, and are used
by institutions to pay students with demonstrated financial need in positions of employment.
Federal work-study eligible students are deemed as such through the Financial Aid
office’s cost of attendance vs. estimated family contribution calculations. If these
calculations show that a student has unmet financial need, the student may be FWS
eligible. Our student employment program relies on these funds to offer positions
on campus for our students with the most demonstrated financial need; the institution
also matches a certain percentage of these funds as specified by the government.
If students earn the amount of FWS funds they are eligible for per semester, does
that mean they have to stop working on-campus?
Not necessarily. Their supervisor will determine how many hours they’re allotted to
work in their role each week, which should have been cleared through the university
budget. Supervisors can contact careerdevelopment@madonna.edu with questions.
Can students have more than one on-campus job?
Yes, but the maximum hours per week students can work on-campus is 20 hours.
Can students change job positions during the academic year?
Yes. First, students must speak with their supervisor regarding their situation. If
students choose to leave their employment, students must inform their supervisor and
the department of Career Development.
Can international students work on-campus?
International students may work on campus but must apply for a U.S. social security
number once they have obtained a job. Instructions on how to apply for a U.S. social
security number can be obtained by contacting Career Development.
What documents do students need to complete before I can work?
All students must complete state and federal tax withholding forms. In addition, students
must complete a USCIS Form I-9. This document is the Department of Homeland Security’s
Employment Eligibility Verification. This form must be filled out in-person with a
staff member in the department of Career Development. Along with the Form I-9, students
must present original, unexpired, authentic documents to verify both the student’s
identity and employment eligibility.
How do students obtain their paycheck?
Students receive their first check, a paper check, from Student Financial Services
in room 2005. Students must have their pay directly deposited into their bank account
after they have picked up their first check.
Do students need to set up Direct Deposit?
Signing up for Direct Deposit is required and will eliminate any delay in receiving
pay over holidays and breaks. Direct Deposit can be setup by students in UltiPro.
Once students receive their UltiPro login information from Payroll, they can enter
and/or update their banking information. Students must be sure to enter their Bank
Routing number and the Savings or Checking Account Number correctly or it will come
back as being an Invalid Account Number or Unable to locate Account. If students are
not sure of their bank routing number or account number, they must contact their bank.
Who do students talk to if they have a discrepancy or any questions concerning their
pay check?
Students will contact Amy Gerhart in Payroll by email at ajgerhart@madonna.edu or
by phone at (734) 432-5384 if they have a discrepancy or questions concerning their
pay check.
Who do students talk to if they have a discrepancy or any questions concerning their
timesheets?
Students will contact their direct supervisor by email or phone if they have a discrepancy
or questions concerning their timesheets in UltiPro.
